Location: Boise, ID
Reports to: Account Lead/Brand Director

Position Overview:

At Colvita Creative, we’re all about storytelling. As a boutique marketing agency specializing in tourism and hospitality, we help brands across the Mountain West region captivate their audiences with unforgettable campaigns. We’re on the hunt for a Marketing Project Coordinator who is just as passionate about creative thinking as they are about keeping projects on track. You’ll be the glue that keeps everything running smoothly—from day-to-day marketing efforts to full-scale campaigns. If you’re someone who thrives on seeing how brands can connect with customers, loves juggling timelines, and is excited about being part of a fast-paced, collaborative team, this role is made for you. Bring your enthusiasm, organizational magic, and love for storytelling, and help us make our client’s goals reality! 

Key Responsibilities/Ideal Skills:

• Project Support: Assist project managers in planning, scheduling, and overseeing marketing campaigns, content creation, and creative projects from conception to completion.
• Timeline Management: Monitor project timelines, ensuring all tasks and deliverables are met according to schedule and flagging any potential risks or delays for the project manager.
• Resource Coordination: Collaborate with internal teams, including designers, copywriters, and digital marketers, to allocate resources effectively and ensure smooth workflow.
• Documentation & Reporting: Create and maintain project documentation, including timelines, meeting minutes, and status reports, ensuring all stakeholders are aligned.
• Budget Tracking: Monitor project budgets and expenses, ensuring accurate reporting and alignment with project financial plans. 
• Task Management: Assign and track tasks for the client team, using project management tools like Asana to ensure accountability and completion.
• Quality Control: Review deliverables before they are sent to clients, ensuring consistency with brand guidelines and overall project quality.
• Problem Solving: Identify and resolve project issues or conflicts that may arise, finding creative solutions to keep projects on track.
• Vendor Coordination: Communicate with external vendors, freelancers, and production teams as needed to support project needs and ensure timely delivery of outsourced work.
• Client Presentations: Assist in preparing client-facing presentations and reports, ensuring clear and effective communication of project updates and results.
• Process Improvement: Recommend and implement improvements to project management processes and workflows to increase efficiency and overall team productivity.

• Collaborative Spirit: Strong team player who enjoys working with diverse groups, including designers, copywriters, and strategists, to ensure seamless project execution.
• Client-Focused Mindset: Passion for understanding client goals and helping tell their brand stories in ways that resonate with their audiences.
• Adaptability: Comfortable working in a rapidly evolving marketing landscape, able to pivot quickly and adjust to changing client or project needs.
• Technologically Savvy: Knowledge of key marketing tools and platforms and ability to quickly learn new software or systems as needed.
• Enthusiasm for Hospitality and Tourism: Passionate about the travel, tourism, and hospitality industry, with a genuine interest in helping brands in these sectors succeed.

Work Environment
The Project Coordinator should be aware that:

• They are expected to be in the office during traditional work hours. 
• We expect everyone to be on time for every client meeting, virtually or in person, and early arrival is preferred. 
• Time will be spent in client offices and meeting rooms working with various teams.
• They may be asked to work hours outside the regular business day to complete projects on time. 
• The work environment will be dynamic, and expectations or needs can change, requiring flexibility.
• There must be a willingness to travel and work remotely as required.

Application Process:

To apply please send in your Resume and Cover Letter to Hello@colvitacreative.com.